Leadership Perspectives

How Customized Invoicing Increases Your Efficiency and Payments

Becky Doles

BilloidAs your company grows and becomes increasingly successful, you quickly recognize how difficult it can be to manage the necessary tasks associated with running your business. While you are focused on building the core function of your business, you can’t neglect the day-to-day processes, such as accounting, that ensure its lasting stability.

One of the major issues that occurs for many performance marketing networks revolves around how to correctly invoice advertisers and credit publishers. It is essential to comply with all tax regulations from the very beginning. Thus, making sure that the processes you create at the start continue to work as your company expands. The last thing you want is to create complications and manual work for the future.

If at all possible, you should start with the right solution from beginning. As a HasOffers featured billing solution, Billoid, solves this problem. Removing the hassle and monotony involved with customer invoicing and managing tax forms, Billoid enables networks and agencies to focus on the primary function of their business, rather than the task of managing billing.

Customize your invoicing and crediting
If invoicing documents from the HasOffers billing module is not compliant with the tax legislations of your country, the Billoid integration with HasOffers provides you with a comprehensive solution tailored to solve these issues. Taking just a few hours to set up, you can define the required tax legislations through a customizable set of rules, which automatically does the work for you. This function can simplify your accounting a great deal by customizing your requirements in terms of exports and accounting data processing. Customizing your invoicing process means that you have full control over incoming and outgoing invoices and credit notes that are fully based on measurements from your HasOffers dashboard.

Increase timely payment behavior
Affiliate networks depend on punctual payments of their advertisers to keep their cash flow positive and be able to pay out their publishers quickly. Since timing and frequency of paying out your publishers is one of the decisive competition factors, good payment practices of your advertisers will give you a competitive advantage. In your Billoid dashboard, you are able to keep an eye on overdue payments—allowing you to send email notification reminders to your advertisers.

Manage necessary tax forms
Besides creating compliant invoices and credit notes, the signing and managing of tax forms are additional chapters in the darkest depths of document purgatory. In this regard too, you have to obey the rules of collecting and reviewing the required tax forms from your clients. Billoid provides its so called digital form management, which allows you to send customized or templated documents to your advertisers and affiliates. Your clients can conveniently upload and sign the document, helping you stay organized and compliant. In case there are mandatory tax forms for paying out publishers, you are able to create billing rules based on the availability of the respective document. Therefore, you will never accidentally pay out publishers who have not signed the required forms from your network.

Take advantage of payment provider integration
In order to pay out publishers worldwide, payment providers help you to break down barriers and horrendous costs that occur with international bank transactions. Both—HasOffers and Billoid—set great store by integrating reliable payment providers and allowing networks to pay out their publishers in a comfortable way. By providing special export CSV files that contain payout data, you can process mass payouts through the integrated partners Payoneer, PayPal, and others in the future.

Invoices and credit notes in foreign currencies
HasOffers already provides you with many customizations when it comes to offer setup and various currencies. As you know from your HasOffers billing module, publishers who generated conversions in different currencies will receive a credit note for either one of these currencies. In Billoid, you can streamline this process by selecting a main currency for invoicing and crediting for your network and customize on a publisher basis. That means your publishers will receive just one document containing all revenues they generated in the currency you want. Just like HasOffers, estimated revenues are calculated using daily updated exchange rates provided by the European Central Bank.

Let’s face it. We aren’t all cutout to manage complex billing processes. And truthfully, getting this function off on the wrong foot can set you up for big challenges down the road. That’s why it makes sense to bring in a reliable invoicing solution, enabling you to concentrate on what’s most important.

Let me know if you have any questions or want to set up an account with Billoid for your HasOffers network. You can always reach out to me directly at [email protected].

Becky Doles

Becky is the Senior Content Marketing Manager at TUNE. Before TUNE, she handled content strategy and marketing communications at several tech startups in the Bay Area. Becky received her bachelor's degree in English from Wake Forest University. After a decade in San Francisco and Seattle, she has returned home to Charleston, SC, where you can find her strolling through Hampton Park with her pup and enjoying the simple things between adventures with friends and family.

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